Job Centre Location Newark
Other Locations London Road, Newark
Company / Organisation The Oaks Care Centre
Job Type Agency Work
Start Date ASAP
Contact Name Chrissy Mills
Job Reference OKSADMIN
Posted 06/10/2017

Job Description

Department: Care Home Administration
Job Title: Home Administrator
Accountable to: Home Manager
Job Purpose
In line with company policies; working with the finance function, efficiently manage the financial administration that supports the business of operating a care home. Assist the home manager in the delivery of a professional and dedicated care service to all services users, relatives and visiting professionals.
Key Responsibilities
1. Sales Ledger
a) Maintain a personal administration file for each resident and communicate all admissions, deaths, discharges, temporary absences, fee rate changes and any other relevant information, using approved systems.
b) The banking and reporting of any monies received on a weekly basis.
c) To ensure that Terms and Conditions of Admission are agreed and signed and a payment method established is by each resident or their representative and an acceptance of those terms recorded.
d) To assist the credit control department in managing and communicating client contributions, private fee debts and fee rate changes.
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2. Purchase Ledger
a) To ensure that all invoices received by the home are authorised and
submitted for payment in accordance with Company procedure.
b) Update and maintain a monthly budget schedule to approve home
expenditure, cross checking delivery notes against invoices received
and submitted for payment.
c) Ordering of any goods using the companies nominated suppliers,
following the authorisation process, ensuring expenditure is within
the given budget set by the company.
3. Payroll & Recruitment
a) The reconciliation of all weekly hours and data entry into the payroll
system including accurate reporting of any agency staff hours
employed throughout the week.
b) The Maintenance of individual staff personnel files for each member
of staff.
c) Assist the home manager in all elements of the recruitment process;
utilising online recruitment tools, arranging interviews and ensuring
all relevant documentary requirements such as references and
criminal record checks are carried out.
4. Other Duties
a) Present a professional and caring first contact for all those who visit
or telephone the care home.
b) Take an active role in marketing the care home, providing initial
information and professional advice to any enquiries.
c) Maintain the accounts of the care home, such as the petty cash
float, Fund raising account and residents personal allowances.
Ensure accounts are regularly and accurately updated, producing a
monthly balance reconciliation report.
d) To safeguard all Company, public and personal monies, including
resident’s pension and benefits books, cheque books, cash and
valuables that the role necessitates handling.
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e) To assist the Home Manager with clerical and secretarial duties as requested.
The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. Job descriptions should be regularly reviewed to ensure they are an accurate representation of the post.


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